Features
Simple for residents. Complete for managers.
PropertyFlow is built around three ideas: groups such as estates and complexes, the properties in them, and the assets in each property. Everything else hangs off those.
Groups, properties and assets
Model your portfolio the way it really is.
- Estates, sectional title schemes, complexes, HOAs and office parks, or stand-alone houses
- An About section and full address for every property, with bedrooms, bathrooms and size
- Assets such as geysers, gate motors, pumps and solar systems, with photos, serial numbers and warranty dates
- Occupancy records showing who owns, rents or is a trustee of each property
Document vault
Every statement and plan, filed against the right property.
- Levy statements, rates statements, utility bills, invoices and quotes, with amounts and periods
- Blueprints, house plans and site plans kept in their own section
- Municipal and private valuations with history
- Twelve-month charts of levies and rates, so increases are easy to spot
Maintenance and contractors
From the first photo to the final sign-off.
- Residents and staff log requests with photos, priority and location
- Assign your own contractors, who see only the jobs sent to them
- A timeline of every status change, comment and photo
- Printable job cards with signature lines, and email updates at each step
Electricity and water
Know what every property costs to run.
- Prepaid electricity tokens, municipal bills and meter readings in one place
- Monthly spend and usage per meter, and across the portfolio
- Snap a photo of the meter and let PropertyFlow read the number for you
- Downloadable utility reports for owners and trustees
Portals for everyone
Each person gets their own door, and only their own rooms.
- Admin portal for owners and managers of the organisation
- Agent portal limited to the schemes each agent is assigned to
- Resident portal for owners and tenants: their home, documents, utilities and requests
- Contractor portal showing assigned jobs, with no access to anything else
Your brand, your domain
Your clients see you, not us.
- Your logo, colours, favicon and support details across every portal and email
- Your own address, such as yourcompany.propflow.co.za
- Or connect a domain you own, verified with a simple DNS record
- Property packs, job cards and reports printed with your branding
API first
Anything you can do in PropertyFlow, you can do with code.
- A documented REST API covering properties, documents, maintenance, utilities and people
- Personal API tokens with read or read and write access
- The same permissions as the portals, enforced by the same rules
- OpenAPI documentation you can try in the browser
See PropertyFlow with your own portfolio
We will set up a demo with a few of your estates or homes, so you can see exactly how it works for your team, residents and contractors.